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Workcenter Scheduler XL: In Depth


Workcenter Scheduler XL(WCXL) is a high performance planning and scheduling offering for Job Shops, Fabricators, Service/Repair Shops, and others where customer service and shipping on time is vital. WCXL will enhance the effectiveness, efficiency and consistency of your Workcenter based planning and scheduling, including cycle time reduction. WCXL features an easy-to-use method to enter resource definitions, then to build/define jobs, or projects, with additional considerations such as labor and workcenter operations and routings. Next, WCXL allows you to perform ‘what-ifs’ with different plans — resulting in feasible and effective production schedules.
Screenshot of Workcenter SchedulerXL initialization menu.

With WCXL, you will know:


Simple, familiar interface

One step menus, on-screen buttons, or sheet tabs make navigation a snap.

Easy to configure and run

Quick, intuitive layout and prompts allows you to focus on your business, instead of learning another software product.

Finite capacity planning and forward scheduling

Global and/or detailed workcenter configuration can be made and applied instantly.
Screenshot of Workcenter SchedulerXL software interface.

Powerful and Extensive Reports include:

WCXL is a most affordable and easy approach to enable you to more effectively plan and execute your company’s production requirements. Quickly define all of your labor and workcenter resources and build jobs. Easily include time estimates and sequence of operations. Print out reports summarizing what needs to happen, when, and what quantity.
Is there a problem meeting the schedule date? If so, delay the Job with a click. Need to change priority and reschedule? Simply reschedule in new order and let WCXL take care of the details.
Weekly job schedule spreadsheet with highlighted cells.

How it Works

The most common processing of the WCXL system works in three simple stages:

Default & System Definition

The first stage consists of default definition., including: Global daily defaults, Holidays, Workcenters defined, and exceptions list (for automatic reporting on delays at workcenters).
Detailed weekly job schedule spreadsheet.

Build & Schedule Jobs

Then Jobs are ‘Built’ with Customer name, Job Number, start date, and a super easy method for sequencing workcenters. Next, the newly built Jobs are sequenced and schedules are created.
The user has the freedom to try various quantities, with alternate start dates, and view the resultant summaries of resource requirements and schedule dates. It is in this phase that capacity constraints are revealed — as well as when labor and machine resources should be scheduled.
Each schedule can either be viewed on screen or printed. The result of this second phase is an accurate production plan start and stop dates, and critical time path to successfully meet due dates.
Screenshot of Build Job Records software interface.


The third and final stage consists of using and reporting on the schedules created in stage two.
By design, WCXL does not require updates to actual schedule – but allows you ‘by exception’ to flag jobs that are delayed and report on the cumulative effects of all delays.
When the exceptions (or any other event) warrant that some Jobs need to be rescheduled, WCXL features an easy single click method to remove one or more Jobs from existing schedule, arrange new priority, and reschedule. Easy shipping and comprehensive reporting round out the WCXL system.

WCXL Reports

The dynamic screens that display the visual schedule in Gantt Chart format, along with the Resource Loading Chart that shows a color coded key to hours loaded and hours available by Workcenter by Day, are the key interfaces for daily interaction with the WCXL system. These two screens are automatically updated by the WCXL system anytime a schedule is generated or changed.
In addition to the live schedule and resource loading, WCXL contains several easy-to-use and intuitive reports to convey important management and system information.
The reports are run from the menu bar, and once run, can be accessed directly and instantly by worksheet tabs. All reports feature an easy to read standard layout, printing, and graphing. In addition, the user has full access to perform any custom formatting on cells, rows and columns using the standard options off Excel Format menu.
Software dropdown menu with various report options.

Defaults Report

This report shows the Capacity Defaults for each workcenter per each new configuration date.

Routing Report

This report may be run for either a single Job, or a batch of Jobs as indicated on the Menu. This easy to read report can include a custom graphic and displays the job sequence, time at each workcenter, and estimated Job completion date.

WIP Report

This report, with a default of today’s date, generates a listing of Jobs by workcenter including, date in, hours remaining, date out, and the previous workcenter. Any ‘delayed’ Jobs will be displayed. The WIP Report can be run for any day.
MPP report spreadsheet with project details and status

Projected ERD Report

This report shows the estimated ship date for all jobs, which have not yet shipped.

Workcenter Throughput Report

This report shows the number of Jobs which pass through each workstation each day.

Utilization Report

This report, uses the same format as the Throughput Report and shows performance data of utilization combined with backlogs per workcenter by day.
Screenshot of a project tracking spreadsheet.

Exceptions Report

This report compiles a list of exceptions, the time delayed of each, and the total number of occurrences and average time delay for each exception type.
Weekly workcenter throughput report table.

Backlog Report

This report shows the number of active Jobs which exist in the system.
Data table showing work center production report.

Shipping Report

This report shows performance data on Jobs which have been shipped. A Pareto chart, showing the frequency of standard Exceptions cited in shipping delays, is available on the Shipping Report sheet.
Spreadsheet screenshot of an exception report.

Job Interruption

The sheet includes a chart of five columns labeled, Job ID, Workcenter, Interrupt Date, Resume Date, and Comments. During scheduling, any Job that is interrupted at a work center (because a higher priority Job has already been scheduled there in the midst of its multi-day processing period) will be listed on this chart.
Table showing backlog report with dates and job numbers.

Freezing A Job

Freezing a Job at a Workcenter during Rescheduling. To allow for an accurate, up-to-date schedule, the user can now call up any Job and update when complete. This new feature, called ‘freezing a Job at a Workcenter’ enables the user to track exactly when a workcenter has completed a job and then is able to reschedule WCXL.
To freeze the job at a workcenter select a workcenter in the sequenced workcenter list and click on the Freeze button. The calendar form will appear, with the workcenters current end date selected. The user may select another date and the change will immediately be written to file; it is not necessary to save the form afterwards. The selected workcenter name now appears in the textbox under the freeze button. Rescheduling WCXL containing jobs with a frozen workcenters locks in the hour wcxlid16assignments in the resource calendar for workcenters previous to and including the frozen one. Then, the remaining workcenters are rescheduled according to priority order, capacity available, etc. The user can also unfreeze the job by clicking on the freeze button which is now titled “unfreeze” when the job has been unscheduled.
In summary, with the Priority List, Workcenter Tracking, and ability to Unschedule andor Reschedule any Jobs with a click of the mouse, WCXL will exceed your expectations for a planning and scheduling system that is powerful, accurate, and easy-to-use. WCXL now combines the quick planning capabilities with the ability to track actual Jobs, define priority lists, and reschedule as necessary to adjust to actual day-to-day interruptions to planned schedules.
If your routings are not linear (one after another, single branch), or if you have more advanced scheduling and tracking requirements, or need more flexiblity for data integration with other systems, or need multi-user access (instead of one person with edit control and others with read only), we highly recommend you take look at Resource Manager-DB. We’d be glad to meet with you and run through that system with YOUR data and solve your most pressing challenges in the easiest way possible!
Screenshot of software installation window.
Screenshot of vintage computer userform interface.
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